Archived Capital Project Updates
Archived Capital Project Updates
Below you will find the archive of information and updates about the Monroe 2-Orleans BOCES Capital Project. If you are looking for the most current updates, please click here. If you have any questions, please contact Communication Manager Steve Dawe at email@example.com.
D.S. Capital Project Update: ESC Door #3 Inaccessible Beginning Tomorrow (Nov. 16, 2016)
Beginning tomorrow, Thursday, Nov. 17, Door #3 of the Educational Services Center (ESC) will be closed due to construction.
Crews will be working on the footers and foundation for the canopy that will be installed at Door #3. That doorway will remain closed the rest of this week and all through the holiday week next week.
While Door #3 is inaccessible, employees should use the Main Entrance and Door #2 for entry and exit, and visitors coming to ESC should use the Main Entrance. The Main Entrance is handicapped accessible. Assistance will be available for those who need it.
As always, if you have any questions, please feel free to email or call me. Your cooperation and continued patience is appreciated.
October 2016 Capital Project Update
The optimal weather conditions continued through October, allowing construction to advance. The existing parking lot was milled and temporarily restriped until the final top coat can be applied at the near end of the project. Final underground utilities were installed both around WEMOCO South as well as the ESC addition.
The new addition is taking shape with the completion of the foundation and preparation of the slab on grade. The concrete slab will be poured the first week of November with steel to follow immediately after.
The area in the back of ESC has been opened up to make way for the new Professional Development space. A wall has been constructed to the roof deck through conference room 7 in efforts to barricade the construction area.
D.S. Capital Project Update: Increased Activity at ESC Door #3 Begins Oct. 31 (Oct. 27, 2016)
Beginning Monday, Oct. 31, there will be increased activity at Door #3 of the Educational Services Center (ESC). Construction crews will be using that entrance to access work areas in the back of the building and for the delivery of construction materials related to the capital project.
While Door #3 will still be accessible, employees are encouraged to use the Main Entrance and Door #2 for entry and exit, and visitors coming to ESC should use the Main Entrance.
Construction crews will be working on the rear wall of Conference Room #7 next week as they continue their progress on the expansion of the ESC building.
As always, if you have any questions, please feel free to email or call me. Your continued patience is appreciated as these improvements are made.
D.S. Capital Project Update: Holiday Weekend Parking Lot Closure (Oct. 6, 2016)
The parking lots and driveways on the Big Ridge Road campus will be closed this coming weekend. Construction crews will be milling the pavement Saturday, Oct. 8 through Monday, Oct. 10 to take advantage of the extended time available over the holiday weekend.
The Big Ridge Road campus will not be accessible throughout this process, so please plan accordingly. The work will be completed in time to reopen for business the morning of Tuesday, Oct. 11.
We appreciate your cooperation and patience as the capital project continues.
September 2016 Capital Project Update
As the school buses entered the Monroe 2 - Orleans BOCES campus on Sept. 7 they followed the newly developed traffic pattern. The summer weather allowed the construction team to move ahead of schedule with new pavement and underground utilities. Although far from done, many improvements have been made and better ones are yet to come. Please keep in mind that what you see is not the final product and efforts continue to move forward.
As you come around the south side of the ESC building the new addition is well on its way and will begin taking shape within the next month. Foundations are in progress and the intention is to be enclosed before the winter months.
Please continue to use caution when traveling the site as patterns will continue to change to improve your future campus.
D.S. Capital Project Update: New Traffic Pattern and Parking Information (Sept. 1, 2016)
A new configuration of traffic flow and parking on the Big Ridge Road campus will go into effect this coming Tuesday, September 6 :
- The driveway entrance nearest ESC will be reopened. Beginning Tuesday, this driveway will now be for entry only with one-way traffic coming into campus. To exit the campus, you must leave by one of the driveways near the WEMOCO North building.
- Handicapped parking spaces will be available on the east side of ESC, adjacent to the building. Additional spots close to ESC and spots close to WEMOCO are marked in the main parking lot.
- Door #2 and door #3 at ESC will once again be available for full use as building entrances and exits.
- Pedestrian traffic can follow designated walkways to ESC from the newly expanded main parking lot.
Please be advised, you will at times be sharing the campus roadways with construction vehicles. We urge everyone to continue to use caution and be aware of your surroundings while on campus, whether in your vehicle or walking to and from buildings.
We appreciate your cooperation and patience as the project continues. Our construction partners remain committed to making every effort to minimize the impact of the construction including measures to reduce dust, dirt and noise.
D.S. Capital Project Update: Traffic Flow and Parking as Staff Members Return from Summer Recess (Aug. 31, 2016)
With many 10-month staff members returning to campus tomorrow for the first time since June, here is a reminder of the current configuration of traffic flow and parking on the Big Ridge Road campus:
Currently, all staff and visitor vehicles will enter and exit the Big Ridge Road campus using the driveway near the WEMOCO North building.
- Due to the close proximity of capital project work near the ESC building, all pedestrian entry to the ESC building will be through the main ESC entrance doorway.
- Doors #2 and #3 at ESC will be closed for entry, but will be available as emergency exits and will be posted as such.
- Handicapped parking is available near the ESC building in the new parking lot and the main doorway should be used for entry to ESC.
- Safety and Security staff will be posted near the entry driveway and parking lot area to help guide anyone who needs assistance.
Crews remain committed to making every effort to minimize the impact of the construction including measures to reduce dust, dirt and noise.
We appreciate your cooperation and patience as the project continues.
D.S. Capital Project Update: ESC Driveway to Close, New Building Entry Procedure (Aug. 19, 2016)
The final stages of this summer’s infrastructure and paving work will begin on Monday, August 22. This work will be conducted near the ESC building, requiring the closure of the driveway entrance near ESC and a change to entry procedures for the ESC building itself.
- Beginning Monday, all staff and visitor vehicles will enter and exit the Big Ridge Road campus using the driveway near the WEMOCO North building.
- Due to the close proximity of pavement removal near the ESC building, all pedestrian entry to the ESC building will be through the main ESC entrance.
- Doors #2 and #3 at ESC will be closed for entry, but will be available as emergency exits and will be posted as such.
- Temporarily, all handicapped entry to the ESC building will be through the main entrance. This is expected to last for approximately 2 weeks.
- As in past weeks, a pedestrian walkway will be clearly labeled from the main parking lot to the ESC entrance.
Crews remain committed to making every effort to minimize the impact of the construction including measures to reduce dust, dirt and noise, but please be advised that there may be periods of increased noise and vibration inside ESC due to the close proximity of this next phase of work.
We appreciate your cooperation and patience as the project continues.
D.S. Capital Project Update: New Parking Area to Open, WEMOCO Driveway to Reopen
The rapid progress of our Capital Project on the Big Ridge Road Campus is allowing us to open the new and freshly paved portion of the main parking lot and reopen the entrance driveway near WEMOCO. Construction will now move to the other parts of the parking lot, meaning areas that have been open for parking for most of the summer will now be unavailable.
These changes will be in place beginning tomorrow, Tuesday, August 9. All restricted areas will be clearly marked. O&M and Security personnel will be available on site to guide staff and visitors.
Staff and visitor vehicles will still be able to enter and exit the campus near the portion of the driveway closest to the ESC building, but it is recommended that you use the entrance near WEMOCO for easier access to the new parking lot area.
As with all the previous phases of construction, the restricted areas will have signage and barriers to keep you safe as you drive and walk on campus, but please take care and keep an eye out as the new patterns are implemented. A pedestrian walkway from the main parking lot to ESC entrances will also be clearly marked.
Crews remain committed to making every effort to minimize the impact of the construction including measures to reduce dust, dirt and noise. We appreciate your cooperation and patience as the project continues.
D.S. Capital Project Update: Parking Options (July 22, 2016)
As parking lot work continues over the next few weeks, we want to remind staff of the various parking options available on the Big Ridge Road Campus.
In addition to the dozens of available parking spots in the main lot near the Educational Services Center (ESC) building, there are open spots in the southeast corner of the main lot by the guardhouse.
Also, if you’d like to park your vehicle further away from where the majority of the current sitework is being performed, there are several parking spots open beyond the gate next to the guardhouse. A reminder that if the gate is closed, you can use your badge to open it and gain access to the back lot near WEMOCO South.
Crews will continue to make every effort to minimize the impact of the construction including measures to reduce dust, dirt and noise.
We appreciate your cooperation and patience as the project progresses.
D.S. Capital Project Update: WEMOCO Personnel Moving to ESC Temporarily (July 22, 2016)
As communicated in previous messages about the Capital Project, the WEMOCO North Building will be closed to staff beginning Monday, July 25. The building will be closed for three weeks for floor tile abatement and ceiling tile demolition work in the corridors.
During this time period, WEMOCO staff will be relocated to the former Special Education space at the back end of the Educational Services Center (ESC). If you need to call or email WEMOCO staff members, their desk/office phone numbers and email addresses will remain the same during this temporary move to ESC.
Thank you for your attention and continued patience during the project.
D.S. Capital Project Update: WEMOCO North, Parking Lot and Campus Driveways (July 21, 2016)
As we shared in an earlier Capital Project Update, the WEMOCO North Building will be the focus of new construction work beginning Monday, July 25. The building will be closed for floor tile abatement and ceiling tile demolition work in the corridors.
Also beginning Monday, July 25, there will be construction work on the main WEMOCO driveway entrance off Big Ridge Road and a portion of the main parking lot near WEMOCO North. Crews will cordon off these areas to prepare them for final paving coming later this summer.
The closure of the driveway near WEMOCO means that the only entry and exit to the parking lot will be via the ESC driveway. Thus, we will see increased construction traffic near the ESC driveway. Please continue to use caution as you drive and walk on campus.
The existing parking plan will not be impacted during the work being done. All restricted areas will be clearly marked.
We appreciate your attention and your patience during the project.
D.S. Capital Project Update: New parking pattern begins Monday, July 11
The next steps in our Capital Project will necessitate a new parking pattern beginning Monday, July 11 at the Big Ridge Road Campus. Workers will be making drainage improvements and other infrastructure upgrades in a number of different locations throughout the main parking lot.
For employee convenience, a consistent parking area will be available throughout this process. It will be located in the southeast corner of the lot near the guardhouse and security gate. This location will be clearly marked, along with a pedestrian walkway that will be cordoned off to ensure safe entry to and exit from the ESC building. Please note, this cordoned-off pedestrian walkway will change occasionally to accommodate the construction work as it progresses.
During this portion of the construction, handicapped parking spots will be relocated, and clearly designated, among the parking spots at the front of the ESC building.
One additional impact of this work will be that ESC Door #3 will no longer accessible as an entrance. This door is the one located near Conference Room 8 toward the rear of the building. This door will be available as an emergency exit only.
We appreciate your attention to these changes and your patience during this stage of the project.
D.S. Capital Project Update: Abatement Signage (June 29, 2016)
As part of the ongoing communication about our capital project, you will soon see notices posted at the entrances to the WEMOCO North and South Buildings that outline abatement work scheduled for the summer.
These signs are required to be posted in advance of the abatement process to alert people that certain areas will be restricted once the process has begun.
If you have any questions, please don’t hesitate to contact Steve Dawe at firstname.lastname@example.org.
Monroe 2-Orleans BOCES breaks ground on Capital Project (June 17, 2016)
Monroe 2-Orleans BOCES broke ground on a $29.2 million capital project on Friday, June 17 at its main campus on Big Ridge Road in Spencerport. The project is the first of its kind for BOCES 2 and will bring significant upgrades to the WEMOCO Career and Technical Education Center, the Educational Services Center and parking lots. It will also improve traffic flow for buses and other vehicles on campus.For a slideshow and video from the event, click here.
D.S. Capital Project Update: Portions of Big Ridge Road campus closing (June 8, 2016)
The early stages of our capital project will affect two parking areas used by employees. Beginning tomorrow afternoon, Thursday, June 9, a portion of the parking lot between the ADL House and the WEMOCO South Building will be closed. A portion of the main parking lot near the back corner of the Educational Services Center (ESC) will also be closed beginning Monday, June 13.
These areas are required to be cordoned off as construction crews begin moving equipment into place. Near ADL/WEMOCO South, approximately 20 spaces will be affected. Near the back corner of ESC, approximately 50 spaces will be impacted in an area that is not used very frequently.
Also closing Monday, June 13, will be the walking path around the Big Ridge Road Campus. The staging and storage of construction vehicles and materials will make the path dangerous and even impassable in spots, so it will be clearly marked as closed.
No entrances to any of our campus buildings will be affected, but please be aware of the closed areas and the arrival of construction vehicles.
D.S. Capital Project Update (June 7, 2016)
With the official approval of our Capital Project from the New York State Education Department (NYSED), we are preparing for a full summer of activity on the Big Ridge Road Campus. The following is a summary of the construction schedule:Educational Services Center (ESC)
Site work is expected to begin on Monday, June 13. This work will include excavation and grading for the new addition at the back end of the ESC building and underground utility work. Since the utility work runs under a portion of the parking lot, the work will require trenching and will also affect the use of certain sections of the parking lot. Available parking areas will be designated and clearly marked throughout this process. We will communicate these parking changes as far in advance as possible, in order to minimize inconvenience.
Construction on the addition is expected to begin this September and be completed in the spring of 2017. Specific details regarding this construction will be forthcoming.WEMOCO South Building
Floor tile abatement (removal) and ceiling tile demolition work are scheduled in the corridors, with work beginning on Monday, July 11 and lasting through Friday, July 22. Audiology services will be relocated to Monroe #1 BOCES and Rochester Tech Park during this time.WEMOCO North Building
Floor tile abatement and ceiling tile demolition work in the corridors are scheduled to begin on Monday, July 25 and last through Friday, August 12. Staff working during this time period will be relocated to the former Special Education space at the Educational Services Center (ESC). Since there is no work taking place in the WEMOCO North Building offices themselves, there is no need to completely pack up those offices. Only items needed for the three week duration need to be packed to be brought with you to ESC. Further instructions for staff members directly impacted by this will follow.
The floor abatement work being done in the WEMOCO North and South buildings this summer is necessary in preparation for the Capital Project work ahead. The ceiling tile removal is being done to provide access for the necessary plumbing and electrical infrastructure work. Existing lighting, fire/security fixtures and speakers will remain. This work will not impact classrooms, offices, conference rooms, etc. so they may be left as is for the summer (i.e. items do not need to be packed, moved and/or covered).
At the end of this phase of construction, floors will be sealed concrete and ceilings will be open with some ceiling grid left in place to support the lights. Although they will look different, the hallways will still be usable. The floors and ceilings will be reinstalled as the different wings of the building are completed throughout later phases of the project.
While abatement work is being done, building entry will be restricted to authorized personnel only. Each building entrance door will have a posting listing the dates and describing the work that will be taking place. You can find a short Q&A document that can help answer any questions you may have about abatement at this link.
As with any large construction project of this type, all schedules are subject to adjustment as the work progresses. We will keep everyone updated throughout this exciting upgrade to our campus.
Capital Project Presentation
Recently, BOCES 2 employees had an opportunity to hear from Mark Esposito, senior project manager at Campus Construction. Click here to view the slideshow that was presented, including floor plans, timeline information and more.
April 2016 Capital Project Update
The April capital project meeting took place on April 28, 2016 at the BOCES District Office. The capital project meeting was scheduled specifically to provide the Project Team with an opportunity to discuss the bids for the project, which were opened on April 26, 2016.
The bid opening process is strictly governed by the State of New York. To comply with state regulations, each bid is submitted in a sealed envelope that identifies which contract(s) the contractor is bidding on. When it is received at the District office, it is stamped with the date and time of receipt. At exactly 2 p.m., (the legally advertised cut-off point), no additional bids can be accepted. The bids are then opened publicly, and all of the pertinent information is duly recorded.
The bids received for the capital project were favorable, and the resulting work will provide significant enhancements for the BOCES and its programs. As part of the bid review process, Campus CMG debriefed the apparent low-bidders to make sure that they are comfortable with their bids and that they understand the work that is assigned to them.
Campus CMG will be presenting the bid results, along with an award of contract recommendation, to the Board at the upcoming May meeting. Once the project contracts are awarded, the Project Team will set up a project Kick-Off Meeting with the contractors to review the project procedures, schedule, and BOCES campus requirements.
March 2016 Capital Project Update
The March capital project meeting took place at its regularly scheduled meeting date and time on the second Tuesday of the month at the BOCES 2 District Office.
LaBella Associates informed the Project Team that they have received the Mechanical, Electrical and Plumbing (MEP) engineering comments from the SED third-party reviewer. The Design Team plans to address and respond to all comments by mid-March, with SED approval to follow shortly thereafter.
To get a head start on the bidding process, the Project Team has recommended bidding a separate Hazardous Materials Abatement Contract for work that is required to be completed this upcoming summer in the North and South Buildings. The bid timeline for this single contract has been set for the month of March.
While the Design Team is working toward SED approval on the documents, the Project Team is completing the bidding strategies and outlining project alternates to protect the project budget and finalizing phasing plans. Over the past few months, the Project Team has identified project scope-of-work items to be bid as alternates during bidding process. Identifying alternates in the documents protects the project budget on bid day.
The Project Team set the bid schedule for the remaining Prime Contractors to be completed in the month of April, with anticipation of the SED approval forthcoming.
The Project Team presented the project status, bidding strategies and phasing plan to the Board at the March 16 Board Meeting.
February 2016 Capital Project Update
The February capital project meeting took place at its regular scheduled meeting date and time on the second Tuesday of the month at the BOCES 2 District Office.
LaBella Associates informed the Project Team that the State Education Department (SED) has begun the mechanical review of the project drawings and documents; the review is being done by a third-party engineer, which began the process the first week of February. The Project Team is expecting the reviewer to provide comments on the documents by the end of February for the design team to address by early to mid-March. If all goes well, the bidding process would begin shortly thereafter for an early spring bid opening.
In preparation for SED to comment on the documents, the project team continues to discuss bidding strategies and potential project alternates to protect the project budget and the phasing plans. The project team met during February to identify bid alternates for the project bidding process. The BOCES cannot spend any more dollars on the project than the referendum amount that was approved by voters; bid alternates are designed to protect the project’s budget on bid day by identifying flexible items within the scope of work that will not compromise the project’s key program requirements.
The project team will be presenting the project status, bidding strategies and phasing plan to the board at the upcoming March 16 board meeting.
January 2016 Capital Project Update
The January capital project meeting was rescheduled from earlier in the month to Jan. 26 at the BOCES 2 District Office. The reason it was pushed back to the last week of the month was to see if the third-party engineers contracted by the State Education Department (SED) would expedite the project review process as promised. It has been confirmed that they are approving projects at a much more substantial rate than they were in 2015. Through the end of January, the review process has been reduced to 32-34 weeks from date of submission, and reviewers were currently working on a project that was submitted in May 2015. The BOCES 2 Capital project was submitted July 1, 2015, so we are tracking for SED comments to the submitted document set by late February.
In preparation for SED to comment on the documents, the Project Team continues to discuss bidding strategies, potential project alternates to protect the project budget, and the phasing plans.
Campus distributed an updated phasing plan based upon the current project status. The phasing plan has the BOCES 2 campus being used by the administration during Summer 2016. The campus will not be used for summer school throughout the construction project, which will include the Summers of 2016, 2017 and 2018. The Project Team will continue to coordinate with staff on the work that will take place.
The ESC construction will begin with the addition work. The scope of work at the ESC building is scheduled to be complete by fall 2017.
The North Building construction will begin with the corridor abatement in Summer 2016. The majority of construction work will occur in the Summers of 2017 and 2018, with the construction being complete by the Fall 2018.
The Site Work will be setting up the project staging area and minor site infrastructure work during Summer 2016. The majority of the site work and reconstruction work will be completed Summer 2017, with the top coat of asphalt and site planting being completed Summer 2018.
The Project Team continues to work on the constructability review of the SED documents. This review will assist the Project Team in identifying any potential issues in the design documents. These issues will be corrected prior to bidding, which will assist in limiting any potential change-order work that could be later identified.
December 2015 Capital Project Update
The December capital project meeting took place Dec. 8 at the BOCES 2 District Office.
The Project Team continues to observe and track the project status as it proceeds through the State Education Department (SED) capital project review process. The SED review process is currently tracking at 42 to 44 weeks from the date of submission. At each project meeting, the group reviews the project master schedule to assess whether the SED review and approval timeframe will have repercussions on the bidding and construction milestones. In the upcoming months, the Project Team will be reviewing the SED approval status and preparing the bidding and construction plan accordingly.
At the Dec. 16 Monroe 2-Orleans BOCES Board Meeting, LaBella Associates and Campus CMG provided a project status update that included a review of the SED estimate and discussion about the shift to the Educational Services Center (ESC) addition. In review of the SED estimate, the project is on budget with additional scope of work that has been identified and designed. The additional scope of work items will be bid as project alternates to improve the likelihood of favorable bids on bid day. In the upcoming months, the Project Team will be working on identifying alternate scope-of-work items that will be put in place to protect the project budget on bid day.
The second part of the Board presentation was to review a shift in the ESC addition due to an easement that exists on the campus for a Monroe County sanitary force main. This discovery resulted in moving the building addition approximately 20’ toward the parking lot so as not to interfere with the easement, and creating a more identifiable entrance to the addition portion of the building. There was no cost impact to the project budget as a result of this modification.
The Project Team continues to work on the constructability review of the SED documents throughout the winter months. This review will assist the Project Team in identifying any potential issues in the design documents. These issues will be corrected prior to bidding, which will assist in limiting any potential change-order work that could be later identified.
November 2015 Capital Project Update
The November capital project meeting took place November 10 at the BOCES 2 district office.
LaBella has responded to the architectural comments that were received by SED’s review of the documents in September.
Campus CMG led a review of the initial SED estimate at a meeting that took place on November 19 at the BOCES 2 district office. The SED estimate is within the construction budget and the team will be working on identifying alternates in the upcoming months to protect the project budget at bid time.
The Project Team will continue to work on the constructability review of the SED documents throughout the winter months. This review will assist the Project Team in identifying any potential issues in the design documents and making adjustments accordingly prior to bidding, which will assist in limiting any potential change-order work that could be later identified.
The Project Team has provided a phasing plan for the project that is currently under review with BOCES administration in preparation for construction to begin Spring 2016.
In the upcoming month, the Project Team will be presenting the SED estimate and project document renderings to the BOCES Board for a project status update.
September 2015 Capital Project Update
The September capital project meeting took place September 8 at the BOCES 2 district office.
During the project meeting, LaBella noted that the Architectural comments from SED have been received on the project documents that were submitted on July 1. This is the first portion of review comments that have been received. Based on the information posted on the SED webpage, the Project Team anticipates that the Mechanical comments will not be received until late winter/early spring.
The Project Team will be working on the SED document estimate in the upcoming months, along with a constructability review of the documents throughout the winter months. This review will assist the Project Team in identifying any potential issues in the design documents. These issues will be corrected prior to bidding, which will assist in limiting any potential change-order work that could be later identified.
The Project Team has provided a phasing plan for the project that is currently under review with BOCES administration in preparation for construction to begin Spring 2016.
In the upcoming months, the Project Team will be continuing to fine-tune the project construction phasing of the facilities, along with a constructability review of the drawings.
June 2015 Capital Project Update
The June capital project meeting took place June 16 at the BOCES 2 district office.
The project is proceeding on schedule with SED document submission scheduled for the end of June. LaBella continues to work on coordinating with the district to finalize the Construction Document (CD) Set.
The Project Team completed the review and reconciliation of the Design Development (DD) estimate, which is showing to be on budget. The final CD estimate is scheduled for completion in September and will be reviewed by the Project Team at that time.
The Project Team presented the project estimate, along with design renderings of each building, to the Board at the June Board Meeting.
In the upcoming summer months, the Project Team will be completing the project construction phasing of the facilities, along with a constructability review of the drawings.
May 2015 Capital Project Update
The May capital project meeting took place May 12 at the BOCES 2 district office.
The project is proceeding on schedule. Campus CMG is working on wrapping up the Design Development (DD) estimate based on the April 24 document set completed by LaBella Associates. The Project Team is scheduled to review the DD estimate in late May and present it to the Board of Education at the June Board Meeting.
With the DD phase coming to completion, LaBella continued the pre-construction process by moving into the Construction Document (CD) phase of the project. During this phase, the design team finalizes the district’s input into the documents and prepares the document set for submission to the State Education Department (SED). The CD set of documents incorporates architectural details, along with mechanical, electrical, plumbing and civil requirements. This is a coordination process to make sure all disciplines can be constructed as desired.
The Project Team is scheduled to present the project estimate, along with design renderings of each building, to the Board of Education at the June Board Meeting.
At the end of June, the CD set of drawings and specifications will be submitted to SED to begin the review process.
March/April 2015 Capital Project Update
The April project meeting took place April 14 at the BOCES 2 district office.
Campus CMG discussed the estimate process with the group prior to reviewing the Schematic Design (SD) estimate with the group. The Project Team is tracking the project to be on budget through the completion of the Schematic Design phase.
LaBella Associates updated the Project Team and the BOCES on the second round of meetings with district administrators and personnel that have taken place over the past couple months. The purpose of these meetings is to show the design layouts and concepts that materialized from the initial programming meetings. At this point in the pre-construction process, the design team is working on the Design Development documents. This set of documents begins to incorporate more architectural details into the drawings, along with mechanical, electrical, plumbing and civil drawings and information.
At the end of the month, LaBella Associates will complete the Design Documents phase and move on to the Construction Documents phase. This will be the final stretch for the design team before the SED submission which is scheduled for the end of June. Campus CMG will begin to work on the next project estimate and is scheduled to report back to the Project Team in mid-May with an estimate update.
The Project Team was able to present some initial design renderings of each building, along with the Schematic Design estimate, to the BOCES Board and Cabinet staff at a Workshop on April 15.
February 2015 Capital Project Update
The February project meeting took place Feb. 10 at the BOCES 2 district office. LaBella Associates updated the Project Team and the BOCES on the programming meetings that have been taking place over the past few weeks. These program meetings are the initial step in the Schematic Design Phase and provide the architects with information from the BOCES administrators and personnel. The final program meeting was scheduled for later in the week, with the Schematic Design drawings and documents scheduled to be completed at the end of February. These dates all correspond directly to the Master Schedule, which was reviewed by the Project Team and the BOCES at the meeting.
The group also discussed the SED review process and the current delays the Project Team has observed to occur at SED during this stage of the process. During the process of creating the Master Schedule, the Project Team identified the possible SED review timeframe issues based on current and previous project experiences. In the Master Schedule that the Project Team is following, the drawings and documents are scheduled to be submitted June 30, 2015; to account for the likelihood of delay at SED, the Project Team is currently holding eight months for the review process, which is longer than the typical six-month process. In addition, the Project Team and the BOCES will be trying to reach out to SED to see if there are alternative methods to help expedite the project review process. The SED review process and duration are items the Project Team and the BOCES will continue to review.
January 2015 Capital Project Update
After the successful referendum vote that took place on Dec. 16, 2014 for the Monroe 2-Orleans BOCES Capital Project, the Project Team and the BOCES met for the Project Kick-Off Meeting to begin the Pre-Construction Phase. The meeting took place on January 13th at the BOCES 2 district office.
At the meeting, the Architect (LaBella Associates) described and detailed the design process that will take place over the next few months. The pre-construction design process is broken down into three phases: Schematic Design, Design Development and Construction Documents. Each design phase will conclude with a set of drawings and documents to be turned over to the Construction Manager (Campus CMG) for use in providing a project estimate. Upon review and reconciliation of the drawings, documents, and estimates with the entire Project Team and District, a design phase report will be completed and distributed to the Project Team and the BOCES for record-keeping purposes.
During the meeting the following items were also discussed and reviewed:
• LaBella will begin the Schematic Design Phase by meeting with various BOCES administrators and personnel to gather program information to further lay out the conceptual design items.
• The Project Team and BOCES also reviewed the Project Master Schedule. The Master Schedule is a tool the Project Team and BOCES will track regularly to make sure the pre-construction design phases stay on time for the SED submission that is scheduled for the end of June 2015.
• The Project Team also reviewed the Project Budget as approved by referendum vote, which totaled $29,231,100.
The Project Team is excited and looking forward to working with BOCES 2 throughout the pre-construction design process and into the start of construction that is scheduled for Summer 2016.
December 2014 Capital Project Update
Voters approved the Monroe 2-Orleans BOCES Proposed Capital Project on Dec. 16 by a vote of 607 to 99. The $29.2 million project is the first of its kind for BOCES 2 and will bring significant upgrades to the main campus on Big Ridge Road in Spencerport.
The plan will increase classroom capacity to accommodate growth in enrollment in career and technical education programs and add space for professional development for teachers and administrators from around the region. In addition, there will be extensive electrical, heating, air conditioning and plumbing improvements to repair and replace infrastructure that is beyond its useful life.
"We'd like to thank the voters and our component districts for their support of this student-focused project," said Monroe 2-Orleans BOCES District Superintendent Jo Anne Antonacci. "As we approach our 60th anniversary year, these improvements will position our students for continued success as they pursue college and career readiness.”
The next step for the project is final design and submission to the New York State Education Department for approval in the summer of 2015. Pending state approval, construction is expected to start in the summer of 2016 with completion in 2018.
Monroe 2-Orleans BOCES serves students from the Brockport, Churchville-Chili, Gates Chili, Greece, Hilton, Holley, Kendall, Spencerport, and Wheatland-Chili school districts.