Health and Safety

Health and Safety

The health and safety of students and staff and their families is BOCES top priority. We want students and employees to feel comfortable and safe returning to school campuses. Our reopening plan incorporates recommendations and guidance from the Centers for Disease Control and Prevention (CDC), the New York State Department of Health (NYSDOH) and the New York State Education Department (NYSED).

The following protocols and procedures will be in place in all BOCES 2 programs for in-person school during the 2020-21 school year. Anyone with questions or concerns should contact our COVID-19 Safety Coordinator, Director of Human Resources, Karen M. Brown at [email protected] or by phone at 585-352-2420.

Health Checks

BOCES 2 has developed resources to educate parents/guardians and staff members regarding the careful observation of symptoms of COVID-19 and health screening measures that must be conducted each morning before coming to school. The resources include the requirement for any student or staff member with a fever of 100°F or greater and/or symptoms of possible COVID-19 virus infection to not come to school. The Centers for Disease Control and Prevention (CDC) list of Coronavirus symptoms was used to develop these resources.

Student Health Screening
 
BOCES 2 will implement the following practices to conduct mandated health screenings.
 
 Parents/guardians will be expected to perform a daily health screening check for their student(s) each day before leaving the house. A health screening tool will be mailed home and posted on the BOCES 2 website for parents/guardians. It will include the following information:

Use this helpful checklist as a daily reminder to screen your child BEFORE sending him/her to school.

Take your child’s temperature each morning and answer the following 5 questions as part of the daily screening.

  1. Has your student had any of these symptoms in the past 24 hours that are new or not usual for them?
    • Temperature of 100 ºF (37.8 ºC) or higher
    • Loss of taste or smell
    • Chills
    • Loss of appetite?  
    • Body aches
    • Cough
    • Severe fatigue
    • Hard time breathing
    • Headache
    • Nausea, vomiting or diarrhea
    • Congestion or runny nose
    • Sore throat (not due to allergies)
  2. In the last 14 days has your student been designated a contact of a person who tested positive for COVID-19 by a local health department?
  3. In the last 14 days has your student tested positive for COVID-19?
  4. In the last 14 days has your student tested for COVID-19 and is still awaiting the test results?  
  5. In the last 14 days has your student travelled internationally to a CDC level 2 or 3 COVID-19 related travel health notice country or travelled to a state or territory on the New York State Travel Advisory List?
 
BOCES 2 will require that students periodically conduct the health screening themselves.
 
BOCES 2 recognizes that it may not be possible for some families to conduct screenings at home for the following reasons:

  • The home environment may not be conducive to this process each morning; and/or
  • The family may not remember to complete the screening.
     
BOCES 2 will ensure that:
 
  • Students whose parent/guardian did not complete the screening are not singled out;
  • The failure to complete the screening is not used as a basis to exclude students from school;
  • The screening is conducted in a confidential manner; and
  • The screening is completed as quickly as possible to minimize time away from class.
     
In-School Screening

Students that have not been screened at home by their parent/guardian will be screened at school. A BOCES 2 nurse/trained staff will perform the screening. If a nurse is not available, a trained staff member will perform the screening. The screening will be conducted in the program isolation room if a convenient, appropriate space near the entry is not available.
 
While waiting to be screened students will:
  • Be supervised by an adult; and
  • Maintain social distance of at least 6 feet.

In the absence of a nurse, trained staff members (to be identified by BOCES 2 program supervisors & trained by a BOCES 2 nurse) will:
  • Perform temperature screenings using a touchless thermometer;
  • Make a visual inspection of the student for signs of illness which could include flushed cheeks, rapid breathing or difficulty breathing (without recent physical activity), fatigue, or extreme fussiness; and
  • Utilize Personal Protective Equipment (PPE) or barriers.
     
If the student does not have a temperature and is not exhibiting symptoms of COVID-19, they will be returned to class.

If the student has a temperature or is exhibiting signs of COVID-19:
 
  • The student will be brought to the designated isolation room;
  • The program administrator will be notified; and
  • BOCES2 Program nurse will be notified (if not the screener)
  • The parent/guardian will be contacted for pick up and will be advised to contact the student’s health care provider.

 
Staff Health Screening
 
BOCES 2 staff are required to complete a health screening questionnaire and screening questions before coming to work each day, via email link. The screening questionnaire can also be accessed at www.monroe2boces.org.
 
If, after performing the screening, the staff member is exhibiting any of the symptoms or answers yes to the screening questions, the staff member will:
  • Stay home from work;
  • Report his/her absence to his/her supervisor; and
  • Contact his/her health care provider for further guidance.
     
Health Screening for Visitors and Vendors

All visitors to BOCES 2 buildings and facilities will be required to conduct a self-assessment health screening prior to entering the building. Signage indicating the requirements of the self-assessment are posted on the entrance to every BOCES 2 building.

 
Screening for Scheduled Meeting and Professional Development

The Professional Development Center will include screening protocols in the communication with those reserving the room prior to the meeting or professional development taking place.
 
 Participants will be advised in advance of the training/meeting that they will be required to complete a self-assessment:
  • Required to perform self-assessment prior to being buzzed into building
  • Contact tracing document will be signed

Social Distancing and Face Coverings

BOCES 2 has developed a plan with policies and procedures for maintaining social distancing of all students, faculty, and staff when in or on BOCES buildings, facilities, grounds and transportation.

COVID-19 FACE COVERINGS PROTOCOL

A. Introduction

The health and safety of our students, our staff and their families is a priority. We want students and employees to feel comfortable and safe returning to school campuses. Our reopening plan incorporates recommendations and guidance from the Centers for Disease Control and Prevention (CDC), the New York State Department of Health (NYSDOH), the Monroe County Department of Health (MCDOH) and the New York State Education Department (NYSED). BOCES 2 has developed this protocol with procedures for all students, faculty, staff, vendors and visitors when at BOCES 2 facilities.

B. Face Covering Requirements

All students, faculty, staff, vendors and visitors will be required to wear face coverings at all times:

  1. when in hallways and common areas
  2. when social distancing of at least 6’ cannot be maintained
  3. while on school buses
  4. while waiting outside before and after school

C. Students

It is recommended that students wear face coverings at all times.

Students may remove face coverings:

  1. when eating or drinking during assigned meal periods
  2. during instruction when social distancing of at least 6’ can be maintained, at teacher’s discretion
  3. during “mask breaks” as directed by a teacher or administrator

D. Exemptions

Pursuant to federal, state and local health department guidance, face coverings should not be placed on:

  1. Children younger than 2 years old
  2. Students where such covering would impair their health or mental health, or where such covering would present a challenge, distraction, or obstruction; in such instances, medical documentation is required
  3. Anyone who has present trouble breathing or is unconscious
  4. Anyone who is incapacitated or otherwise unable to remove the mask or face covering without assistance
  5. Currently accepted diagnoses to justify exemption from wearing a face covering are:
  1. A previously documented neuromuscular disorder that makes it difficult for a child to independently remove a face covering
  2. A child with a previously diagnosed, severe developmental or behavioral problem
  3. A child diagnosed with a serious emotional disturbance or other significant mental health issue that the child’s behavioral health team feels would be exacerbated if the child had to wear a face covering

E. Face Covering Construction

Acceptable face coverings include but are not limited to cloth-based face coverings (e.g. homemade sewn, quick cut) and surgical masks that cover both the nose and mouth. The use of scarves, gaiters and bandanas is not permitted.

A face shield may not be worn in place of a face covering. Individuals choosing to wear face shields must also wear a face covering.

Masks with exhalation valves or vents should NOT be worn to help prevent the person wearing the mask from spreading COVID-19 to others as per the CDC. The purpose of face coverings is to keep respiratory droplets from reaching others to aid with source control. Masks with one-way valves or vents allow exhaled air to be expelled out through the holes in the material. This can allow exhaled respiratory droplets to reach others and potentially spread the COVID-19 virus.

Wear and use your face covering correctly

  1. Wash your hands before putting on your face covering.
  2. Put it over your nose and mouth and secure it under your chin
  3. Try to fit it snugly against the sides of your face
  4. Make sure you can breathe
  5. Don’t wear your face covering below your nose.
  6. Don’t touch the face covering, and, if you do, wash your hands or use hand sanitizer
  7. Carefully remove your face covering without touching your eyes, nose or mouth
  8. Wash face coverings regularly with detergent and hot water

Throw disposable face coverings out at the end of the day at home

F. Noncompliance

The failure or refusal to comply with wearing a face covering will have consequences.

  1. Students may be subject to disciplinary action in accordance with the Code of Conduct. Repeated failure to comply with face covering requirements could result in suspension from school or transportation services.
  2. Employees will be subject to disciplinary consequences under NYS law and/or collective bargaining agreements.
  3. Visitors will be required to leave BOCES facilities and may not be granted reentry.

G. General Provisions

This protocol may be subject to revision as additional or updated guidance, recommendations or directives are issued by federal, state and/or local authority.

Face coverings will be provided to students and staff, if needed, at no cost.

An employee is allowed to wear their own acceptable face covering if they choose. Employees unable to tolerate face coverings must provide medical documentation to the Human Resources Director for review.

BOCES 2 will utilize Information and resources regarding the proper use and cleaning of facemasks from the CDC webpage on cloth face coverings.

BOCES 2 will instruct students, parents/guardians, staff, contractors and vendors (via various platforms) on:

  • The proper way to wear face coverings;
  • Washing hands before putting on and after removing their face covering;
  • The proper way to discard disposable face coverings;
  • The importance of routine cleaning of reusable face coverings.

Infection control strategies

BOCES 2 will continuously review the OSHA COVID-19 guidance for information on how to protect staff from potential exposures, according to their exposure risk, pursuant to their Exposure & Infection Control Plan, which is reviewed & revised annually. The OSHA guidance also sets forth when PPE is needed by staff pursuant to the OSHA standards.

Per the CDC guidance, BOCES 2 school-based health personnel will use Healthcare Facilities: Managing Operations During COVID19 Pandemic Updated June 29, 2020 guidance when providing care to ill persons as part of infection control protocols:
  • Licensed healthcare professionals must utilize standard precautions at all times;
  • Transmission-based precautions should be used when assessing persons suspected of having COVID-19; and
  • BOCES 2 has ordered and will continue to work to secure adequate supplies of PPE for use by school health professionals to assess and care for ill students.

Such PPE includes but is not limited to:
  • Face masks (disposable surgical masks)
  • Respirators (N95) masks that are fit tested
  • Eye protection or face shields
  • Gloves
  • Disposable gowns

For optimal protection, when worn, the face shield must be used with a face mask and:
  • Extend below the chin anteriorly;
  • To the ears laterally;
  • There should be no exposed gap between the forehead and the shield’s headpiece;
  • Only be worn one person per shield;
  • Be cleaned between use; and
  • The wearer should wash their hands after removing the shield and before putting it on.

To assist in meeting PPE supply needs, BOCES 2 will consult with the Monroe County and/or City Emergency Manager to secure additional PPE available through these municipalities.

PPE is recommended when performing aerosolized treatments and assessing and caring for a person who is suspected of having COVID-19. Health care professionals should review the CDC guidance on the correct use of PPE. Face shields worn without other face coverings are not considered adequate protection against COVID-19 and should not be used alone.

BOCES 2 has developed a PPE Recommendations for Staff by Task chart to guide staff in using the appropriate level of PPE for specific tasks performed in the course of their jobs.

BOCES 2 will provide:
  • PPE for school nurse/RN & other health care provider in/near the separate treatment room
  • Foot pedal trash receptacle for disposable PPE
BOCES 2 will designate a separate treatment room, apart from others for the purpose of:
  • Providing nebulized medication treatments
  • Oral or tracheostomy suctioning
  • Use of peak flow meters with students who have respiratory conditions
  • Per NYSED guidelines, if developmentally appropriate, the school nurse/RN could leave the room and return when the nebulizer treatment is finished.
BOCES 2 nurse will be included in the intake process for students that may have need for such provider ordered medication and/or treatments
  • BOCES 2 nurse/program supervisor will collaborate with district building nurse/administration in order to establish appropriate room (ideally near the classroom) if with PDN in MF class
Cleaning of the room should occur between uses
  • BOCES 2 nurse/RN will contact O&M X2428 or program’s building designee to request cleaning.
  • This will be given priority by O&M cleaning staff, to ensure timely readiness for future access for additional treatments.
  • Cleaning of the equipment will be done following manufacturer’s instructions after each use.

Management of Ill persons and Contact Tracing

BOCES 2 requires students who develop COVID-19 symptoms during the school day to report to the designated isolation room or other appropriate room as determined by the nurse. A designated isolation room has been identified for each BOCES building. If there are several students waiting to see the school nurse, students must wait at least 6 feet apart. BOCES 2 has designated areas to separate individuals with symptoms of COVID- 19 from others until they can go home or to a healthcare facility, depending on severity of illness. One area will be used to treat injuries, provide medications or nursing treatments, and the other area will be used for assessing and caring for ill students and staff. Both areas will be supervised by an adult and have access to a bathroom and sink with hand hygiene supplies, as able.

PPE requirements for school health office staff caring for sick individuals includes both standard and transmission-based precautions. In areas with moderate to substantial community transmission, eye protection (e.g., goggles or face shield) should be added. When caring for a suspected or confirmed individual with COVID-19, gloves, a gown, eye protection, and a fit-tested N-95 respirator will be used, if available. If an N-95 respirator is not available, a surgical face mask and face shield will be used.

School health office cleaning will occur after each use of cots, bathrooms, and health office equipment (e.g., blood pressure cuffs, otoscopes, stethoscopes). Health office equipment will be cleaned following manufacturer’s directions.

Disposable items will be used as much as possible (e.g., disposable pillow protectors, disposable thermometers, disposable thermometer sheaths or probes, disposable otoscope specula).

General Health office procedures to minimize foot traffic;
  • Students and staff are expected to stop at the door & await direction from the nurse before entering
  • Floor markings will be placed to ensure 6 foot distancing within the health office
  • Schedule for medication administration will be created in order to have only one student at a time in the health office
  • Non-essential health office visits will not be allowed
    • Pads and tampons are available in all bathrooms in buildings with students grade 6 – transition
    • Bathrooms will be used only by ill students in the health office
    • Water fountains/sinks in health office will be accessed for medication administration and hand hygiene only
    • Inquiries & consults with BOCES 2 nurse will take place via teams, zoom or telephone
    • Appointments will be made for parent drop off/pick up of medications, nurse to meet parent outside, then to count tablets etc. follow up communication to confirm number received.

If Students become Ill with Symptoms of COVID-19 in BOCES 2 Building:

If a staff member notices a student is exhibiting symptoms of COVID-19, they should call the nurse to inform them that a student needs to be screened.

BOCES 2 requires students with an elevated temperature of 100 degrees or higher or signs of illness, go to the designated isolation room or other appropriate room as determined by the nurse, to be screened by the nurse.

Efforts will be made to minimize multiple students waiting to see the school nurse. In the event that there are multiple students waiting, students will be directed to wait at a distance of at least 6 feet apart where students will be supervised prior to being picked up or otherwise sent home. Parent/Guardian will be asked to remain outside/at their car & to call/text designated number upon arrival. Students will be escorted from the isolation area to their parent/guardian. Parents/guardians will be referred to a healthcare provider and provided resources on COVID-19 testing:

COVID-19 Testing Information.pdf

BOCES 2 will make teachers and staff aware of the symptoms of Multisystem Inflammatory Syndrome in Children (MIS-C).

BOCES 2 will notify the parent(s)/guardian(s) if their child shows any of the following symptoms and recommend the child be referred for immediate follow up with a healthcare provider:
  • fever
  • abdominal pain
  • vomiting
  • diarrhea
  • neck pain
  • rash
  • bloodshot eyes
  • feeling extra tired

BOCES 2 will call for emergency transport (911) following district policies, for any student showing any of these emergency warning signs of MIS-C or other concerning signs:
  • trouble breathing
  • pain or pressure in the chest that does not go away
  • new confusion
  • inability to wake or stay awake
  • bluish lips or face
  • severe abdominal pain

If Staff become Ill with Symptoms of COVID-19:

BOCES 2 requires staff with an elevated temperature of 100 degrees or higher and/or other symptoms of COVID-19 to immediately notify their supervisor and exit the building. Staff should contact their healthcare provider as soon as possible.

Testing

The local health departments are recommending that schools do not conduct COVID-19 testing of students, staff members, or visitors at this time. Once a student, staff member or visitor is experiencing symptoms, whether these symptoms are identified through the health screening process or by determination by a school nurse, the individual will be directed to contact their health care provider. Health care providers or the local health department will make the determination to test for COVID-19.

Individuals who test positive for COVID-19 will be asked to immediately report the result to the BOCES 2 COVID Coordinator, who will then notify the local health department.

The local health department will immediately initiate a contact tracing investigation with which BOCES 2 will fully cooperate. The local health department will take the lead on isolation/quarantine and release orders and provide recommendations to BOCES 2 regarding action plans in response to a COVID-19 positive case.

Return after Illness

BOCES 2 has established protocols and procedures, in consultation with the local health department(s), about the requirements for determining when individuals, particularly students, who screened positive for COVID-19 symptoms can return to the in-person learning environment at school.

Staff Return

Under the new PreK-Grade 12 COVID-19 Toolkit guidelines, staff who have experienced COVID-19 symptoms must consult with their healthcare provider. Staff will fall into one of the scenarios below:  

  1. If the healthcare provider recommends a COVID-19 test, staff must stay out of work until they have a negative COVID test, their symptoms are improving and they are fever-free for at least 24 hours without the use of fever-reducing medicines. To return to work, staff must provide to Human Resources a note from their healthcare provider indicating the COVID test was negative or provide a copy of the negative test result.  
  2. If staff test positive for COVID, they must remain in isolation at home and cannot return to work until the local health department has released them.?  
  3. If the healthcare provider does NOT recommend a COVID-19 test but instead provides an alternate diagnosis, staff may return to work as long as they provide Human Resources with a signed doctor’s note explaining the alternate diagnosis.
    • An alternative diagnosis is defined as a known chronic condition with unchanged symptoms, or a confirmed acute illness (ex. laboratory-confirmed influenza or strep-throat).
  4. If the healthcare provider recommends a COVID-19 test and the staff member refuses, or the staff member does not visit their healthcare provider, the staff member must remain in isolation at home and cannot return to work until the local health department releases them.?Please note that BOCES is obligated to report these staff to the local health department, who will then monitor the staff and determine when isolation is complete, which is typically after at least 10 days have passed since the first date of symptoms.  
As per NYSDOH, staff who screen positive for COVID-19 symptoms can return to work when they have improving symptoms and be fever-free for at least 24 hours and provide: 

  • A note from health care provider indicating a negative COVID-19 test or a copy of the negative test result, OR
  • An alternate diagnosis confirmed by health care provider

If you have a CONFIRMED POSITIVE COVID-19 TEST RESULT you can return to work in school after being released FROM ISOLATION BY THE MCDPH.


Student Return

Under the new “PreK-Grade COVID-19 Toolkit” guidelines, students who have experienced COVID-19 symptoms must consult with their healthcare provider. Students will fall into one of the scenarios below:  

  1. If the healthcare provider recommends a COVID-19 test, students must stay out of work until they have a negative COVID test, their symptoms are improving and they are fever-free for at least 24 hours without the use of fever-reducing medicines. To return to school, students must provide a note to their school nurse from their healthcare provider indicating the COVID test was negative or provide a copy of the negative test result.  
  2. If students test positive for COVID, they must remain in isolation at home and cannot return to school until the local health department has released them.
  3. If the healthcare provider does NOT recommend a COVID-19 test but instead provides an alternate diagnosis, students may return to school as long as they provide their school nurse with a signed doctor’s note explaining the alternate diagnosis.
    • An alternative diagnosis is defined as a known chronic condition with unchanged symptoms, or a confirmed acute illness (ex. laboratory-confirmed influenza or strep-throat).
  4. If the healthcare provider recommends a COVID-19 test and the student or parent/guardian refuses, or the student does not visit their healthcare provider, the student must remain in isolation at home and cannot return to school until the local health department releases them.?Please note that BOCES is obligated to report these students to the local health department, who will then monitor the student and determine when isolation is complete, which is typically after at least 10 days have passed since the first date of symptoms.

As per NYSDOH, staff who students positive for COVID-19 symptoms can return to work when they have improving symptoms and be fever-free for at least 24 hours and provide:

  • A note from health care provider indicating a negative COVID-19 test or a copy of the negative test result, OR
  • An alternate diagnosis confirmed by health care provider

If you have a CONFIRMED POSITIVE COVID-19 TEST RESULT you can return to work in school after being released FROM ISOLATION BY THE MCDPH.


Contact Tracing

Contact tracing is a public health function performed by local public health departments to trace all persons who have had contact with a confirmed case of COVID-19. This allows public health officials to put in place isolation or other measures to limit the spread of the virus.

The local health department will notify BOCES 2 of positive COVID-19 test results for any student, staff or visitor. The BOCES 2 COVID Coordinator will notify the local health department immediately upon learning of a positive COVID-19 test among students, staff or visitors. The local health department will respond and perform a thorough investigation. BOCES 2 will fully cooperate with all contract tracing efforts as directed by the local health department.

In cooperation with the local health department with tracing the transmission of COVID-19, BOCES 2 has developed and implemented a plan to assist in contact tracing efforts in accordance with protocols, training, and tools provided through the New York State Contact Tracing Program.

BOCES 2 will assist with contact tracing by:

  • Keeping accurate attendance records of students and staff members;
  • Ensuring student schedules are up to date;
  • Keeping a log of any visitor which includes date and time, and which rooms in the building they visited; and
  • Assisting in any way possible in tracing all contacts of the individual in accordance with the protocol, training, and tools provided through the NYS Contact Tracing Program

Confidentiality must be maintained as required by federal and state laws and regulations. School staff should not try to determine who is to be excluded from school based on contact, without guidance and direction from the local health department.

The local health department will take the lead on isolation/quarantine and release orders and provide recommendations to BOCES 2 regarding action plans in response to a COVID-19 positive case.

Healthy Hygiene Practices

BOCES 2 will emphasize healthy hygiene practices for students and staff by providing initial and refresher education in hand and respiratory hygiene, along with providing adequate supplies and time for frequent hand hygiene. Signs will be posted throughout the school (e.g., entrances, restrooms, cafeteria, classrooms, administrative offices, custodial staff areas) and regular messaging will be shared with the school community. Signage will be used to remind individuals to:
  1. Stay home if they feel sick.
  2. Cover their nose and mouth with an acceptable face covering when unable to maintain social distance from others or in accordance with any stricter policy implemented by BOCES 2.
  3. Properly store and, when necessary, discard PPE.
  4. Adhere to social distancing instructions.
  5. Report symptoms of, or exposure to, COVID-19.
  6. Follow hand hygiene, and cleaning and disinfection guidelines.
  7. Follow respiratory hygiene and cough etiquette.

Hand Hygiene


Students and staff must carry out the following hand hygiene practices:
  • Wash hands routinely with soap (any kind) and water for at least 20 seconds.
  • Dry hands completely after washing. Use paper towels, if available, to dry hands instead of a hand dryer.
  • If soap and water are not available, use an alcohol-based hand sanitizer that is at least 60% alcohol. Hand sanitizer should be rubbed on the hands until it is completely absorbed. Hands should not be dried if hand sanitizer is used.

At a minimum, students and staff should wash hands, as follows:
  • Before and after eating (e.g. snacks and lunch).
  • After going to the restroom or after assisting a student with toileting.
  • After using a tissue.
  • After sneezing, wiping or blowing nose, or coughing into hands
  • Before and after using shared materials. (e.g. electronic devices, musical instruments, writing utensils, tools, toys, desks or table tops);
  • Before and after putting on or taking off face masks
  • After coming in from the outdoors
  • Anytime hands are visibly soiled

Respiratory Hygiene


The COVID-19 virus spreads from person to person in droplets produced by coughs and sneezes. Therefore, BOCES 2 will emphasize the importance of respiratory hygiene.

Students and staff must carry out the following respiratory hygiene practices:
  • Cover a cough or sneeze using a tissue. If a tissue is used, it should be thrown away immediately and hand hygiene should be performed.
  • If a tissue is not available, the individual should sneeze into their elbow.
  • The individual should wash his/her hands after sneezing or coughing.
  • Face coverings are protective. Wearing a face covering will keep the respiratory droplets and aerosols from being widely dispersed into the air.

Cleaning and Disinfecting


BOCES 2 will ensure adherence to hygiene and cleaning and disinfection requirements as advised by the CDC and DOH, including “Guidance for Cleaning and Disinfection of Public and Private Facilities for COVID-19.”

The framework for cleaning and disinfection practices is based on doing the following:
  • Daily routine cleaning with soap and water will decrease how much of the virus is on surfaces and objects
  • Daily disinfection using US Environmental Protection Agency (EPA)-approved disinfectants against COVID-19. Where disinfectants are used, products should be registered with EPA and the NYS Department of Environmental Conservation (DEC).
  • BOCES2 Operations & Maintenance department will identify cleaning and disinfection frequency for each facility and area type; and
  • Cleaning and disinfection logs will be maintained in the Operations and Maintenance office that include the date, time, and scope of cleaning and disinfection

Examples of facility types where cleaning and disinfection frequency will be distinguished include:
  • Bathrooms
  • Health offices, isolation rooms
  • Administrative offices (main office, reception area)
  • Frequently touched surfaces in common areas (door handles, elevator buttons, copy machine keypads, etc.)
  • Breakrooms
  • Cafeterias/Kitchens
  • Computer labs
  • Science labs
  • Classrooms
  • Maintenance offices and work areas
  • School vehicles
  • Large meeting areas (multi-purpose rooms, gymnasiums, PDC rooms)
  • Playgrounds (cleaning only)
  • Outdoor seating areas (plastic or metal)

Students, faculty, and staff will be trained on proper hand and respiratory hygiene, and information will be provided to parents/guardians on ways to reinforce this at home.

BOCES 2 will provide and maintain hand hygiene stations as follows:
  • For handwashing: soap, running warm water, and disposable paper towels.
  • For hand sanitizing: an alcohol-based hand sanitizer containing at least 60% alcohol for areas where handwashing facilities may not be available or practical.
  • Accommodations for students who cannot use hand sanitizer will be made.

Regular cleaning and disinfection of the facilities will occur, including more frequent cleaning and disinfection for high-risk and frequently touched surfaces. This will include desks and cafeteria tables, which should be cleaned and disinfected between each individual’s use. Cleaning and disinfection will be rigorous and ongoing and will occur at least daily, or more frequently as needed.

BOCES 2 will ensure regular cleaning and disinfection of restrooms. Restrooms will be cleaned and disinfected more often depending on frequency of use.

Playgrounds
  • should be cleaned per CDC guidance: outdoor areas, like playgrounds in schools and parks generally require normal routine cleaning, but do not require disinfection
  • Do not spray disinfectant on outdoor playgrounds- it is not an efficient use of supplies and is not proven to reduce risk of COVID-19 to the public
  • High touch surfaces made of plastic or metal, such as grab bars and railings should be cleaned routinely
  • Cleaning and disinfection of wooden surfaces (play structures, benches, tables) or groundcovers (mulch, sand) is not recommended
  • Sidewalks and roads should not be disinfected.
  • Shared athletic/gym equipment (e.g., balls, protective gear) should be cleaned between use per manufacturer’s directions.

Cleaning and Disinfecting Products

Every classroom staff member and service provider has been provided State Education Department and Department of Health approved cleaning products for daily use in their use in their space/classrooms. The O&M Department will continuously re-supply these products as needed throughout the year. As per BOCES 2 policy, staff cannot bring in any non-approved cleaning and/or disinfecting products such as non-bleach wipes or hand sanitizer for use in their classroom. Staff may bring cleaning or sanitizing items for their personal use provided they have the SDS sheets, keep products in their personal belongings out of sight from students, and never use the product in the presence of students. However, products that contain bleach or aerosol products are PROHIBITED from being brought into school at any time.

Students may bring into the classroom their own hand sanitizer or non-bleach wipes and use it provided the products are in the child’s personal bag or clothing, use is personal and the product is not shared with anyone else. Staff who observe the student acting contrary to these requirements should remind the student of the requirements and seek administrative support if the student fails to comply.

Students cannot be asked to participate in cleaning or disinfecting the classroom/space regardless of the whether the product is SED approved or a home product. As per SED Guidance, “Students should not be be permitted to participate in cleaning or disinfecting activities.”

Visitors on Campus

Visitors will have limited access to BOCES 2 facilities. All visitors including parents/guardians must report to the main entrance of each building. Visitors will be required to wear face coverings and will be restricted in their access to BOCES 2 programs. All visitors must follow all safety protocols as indicated in this plan.

School Safety Drills


BOCES 2 will conduct fire (evacuation) drills and lockdown drills as required by education law, regulation, and the fire code, without exceptions. BOCES 2 will continue to conduct mandatory fire and lockdown drills according to the existing statutory schedule. Drills will be conducted in a manner that maintains social distancing at exits and gathering points outside the building, while still preparing students to respond to emergencies. BOCES 2 will adhere to Fire Code Section 404, which requires that schools maintain Fire Safety, Evacuation, and Lockdown Plans and these plans will include how lockdown and evacuation drills are conducted. The BOCES 2 Safety and Security Coordinator will meet with each emergency response team to plan the details of how these modified drills will be conducted. BOCES 2 will provide methods to promote and provide for social distancing during the evacuation drills which are ultimately the decision and responsibility of Monroe 2-Orleans BOCES. These changes will be included in the Fire Safety plan.

Fire Drills


  • BOCES 2 will conduct eight (8) evacuation and four (4) lockdown drills each school year.
  • BOCES 2 will instruct students that if it was an actual emergency that required evacuation or lockdown, the most imminent concern is to get to safety; maintaining social distancing in an actual emergency that requires evacuation or lockdown may not be possible and should not be the first priority.
  • BOCES 2 will conduct Fire Drills on a “staggered” schedule, where classrooms evacuate separately rather than all at once, and appropriate distance is kept between students to the evacuation site. Staggering by classroom will minimize contact of students in hallways, stairwells, and at the evacuation site. If BOCES 2 conducts drills using a modified procedure, the drill be conducted with all students in the school building on that school day, and recognize it may be necessary to do so during a class period that is extended for this purpose.
  • If BOCES 2 reopens with a “hybrid” in-person model, such as one where students attend school alternate school days to reduce the occupancy of the school building, BOCES 2 will be certain that all students are receiving instruction in emergency procedures and participating in drills while they are in attendance in-person.

Lockdown Drills


  • BOCES 2 will conduct lockdown drills in the classroom setting while maintaining social distancing and using masks.
  • BOCES 2 will conduct lockdown drills in the classroom without “hiding”/ “sheltering” so as to maintain social distancing but provide an overview of how to shelter or hide in the classroom.

Contact

Contact the BOCES 2 COVID Coordinator
[email protected]
585-352-2430

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