End of Year Special Education Reporting

The special education year-end reporting period requires exports from your student management and special education reporting systems.  Cooperation between the CSE and CPSE committees, Registrar, District Data Coordinator (DDC), and PPS/building administrators is necessary to facilitate the upload, verification, and certification of the data within the established deadlines.  Data is reviewed prior to certification in the PD Data System using PD Data System reports in combination with WYNRIC Level 1 and SIRS Level 2 reports.

• Demographics
• Enrollment
• Program Facts:
• Type of Disability
• CEIS (5753) Voluntary allocation of IDEA funds (VR16^)
• CCEIS (5754) Required allocation of IDEA funds (VR16^)
  
• Special Education (SE) Year-End Snapshot for VR13: Preschool special education programs and services provided any time during the school year.  All public districts must upload am EOY Snapshot for VR13.
• SE Events for VR11, VR12 & VR14: A chain of events that occur during the evaluation of a student. Starting in the 23-24 SY, ALL public districts must upload Events for VR11, VR12, and VR14.
• Assessments for VR15*: COSF scores (contained in the Early Childhood Outcomes Summary Form). Required only for districts scheduled to report for VR15.

• VR13 and VR14 certification is required for every public district
• Starting in the 23-24 SY, the Events for SPP11 (VR11) and SPP12 (VR12) need to reported yearly.  See the 11/1/23 NYSED memo for more details.
• VR11 = Indicator 11
• VR12 = Indicator 12
  

• VR15 is required reporting for public districts identified in the Schedule for Data Submission for State Performance Plan Federal Indicators.
• VR15 = Indicator 7

• VR16^ is required only for districts identified for disproportionality OR who have voluntarily budgeted up to 15% of federal IDEA funds to provide CEIS. Check your district’s VR16 reporting status here.

Data Due Dates:

• All demographic, enrollment, program fact, COSF assessment, and SE Year-End Snapshot data must be reported to Level 2 prior to the SIRS data repository locking in late August.  Check the SEDCAR Table of Due Dates for more information.
• SE Events capture data through August 31 and need to be updated after that date and prior to certification in September.  Only the SE Events can be uploaded after the Level 2 repository locks in late August, so be sure that any corresponding demographics and enrollments have been uploaded to Level 0 and moved through SIRS prior to the repository closing.