Financial Aid Information

Tuition Assistance and Financial Aid Programs for CWD Students

At Monroe 2-Orleans BOCES, Center for Workforce Development, we understand that applying for financial aid might seem a little bit over-whelming, especially if this is the first time you have applied. We want to make the financing phase of your educational experience as stress-free as possible by assisting you every step of the way. Therefore, we encourage you to meet individually with a member of our friendly staff in the Financial Aid Office. We will explain what financial aid programs are available, walk you through the application process, and answer all of your questions.

Our goal is to ease the financing process so that you can concentrate on succeeding in your chosen career program. We can be reached at 585-349-9100. We look forward to meeting you and helping you to take advantage of all the assistance available to you.

CWD Payment Options

Payment options include MasterCard, VISA, check, cash, cashier’s check, money order, or company purchase order. Have your check, money order, or company purchase order made payable to Monroe 2-Orleans BOCES.  Students may be eligible to receive tuition assistance through agencies such as: ACCES-VR, Rochester Works, and Veterans Benefits. Various other funding sources are available such as State and Federal grants, and direct or private student loans. Payment must be received prior to the date of the first scheduled class.

Financial Aid Programs Available at the Center for Workforce Development

The information below will provide you with a wealth of information about financial aid programs, explain the application process, and describe your rights and responsibilities. If you are a “do-it-yourself” person, you can even follow the easy instructions to complete your Free Application for Federal Student Aid (FAFSA) on-line. There are also some very useful tools to help students learn how to manage their personal budgets and finances.

Pell Grant and Stafford Loans may be available for students enrolling in our job training programs that are at least 600 hours. Please contact our Financial Aid office or our admissions office for guidance.
  • Financial Aid Department:      585.349.9164
  • Admissions Department:        585.349.9105 or 9106

Rights and Responsibilities of Federal Student Financial Aid Recipients

Rights and Responsibilities of Federal Student Financial Aid Recipients  
Students who apply for financial aid (and the schools that administer the aid programs) are subject to a number of guidelines. Students also have certain rights, including the right to most of the information on this website. This page highlights the student’s rights and responsibilities, and provides links to find more detailed information.

Student Rights
All students attending Monroe 2-Orleans BOCES Center for Workforce Development have the right to obtain from us the following:
  • The names of its accrediting or licensing organizations.
  • Information about the school’s programs; its instructional, laboratory and other physical facilities and its faculty.
  • The cost of attending.
  • The school’s policy and the Financial Aid Office’s policy on refunds to students who withdraw or are dropped.
  • The types of financial assistance available, including information on all federal, state, local, private and institutional financial aid programs.
  • The procedures and deadlines for submitting applications for each available financial aid program.
  • The criteria used to select financial aid recipients.
  • The process used to determine student financial need. This process includes how costs for tuition and fees, room and board, travel, books and supplies and personal and miscellaneous expenses are considered in the cost of education. It also includes how resources (such as student contribution, other financial aid, assets, etc.) are considered in calculating student need.
  • The amount of student financial need, as determined by the institution that has been met.
  • The type and amount of assistance in a student financial aid package and an explanation of each award.
  • The portion of the financial aid award that consists of loans that must be re-paid, and what portion is grant/scholarship aid that does not need to be repaid, interest rate on any loan, the total amount for repayment, the length of time for repayment, the date to start repayment and cancellation or deferment provisions that apply.
  • How to obtain a reconsideration of an aid package, if they believe that a mistake has been made or if enrollment or if the student’s financial circumstances have changed.
  • The policy/process used by the school to determine whether students are making satisfactory academic progress and what happens if students are not.
  • Any special facilities and services available to persons with disabilities.
 
Student Responsibilities
It is the sole responsibility of all Monroe 2-Orleans BOCES Center for Workforce Development students to:


  • Review and consider all information about the school’s program before enrolling.
  • Pay special attention to the Free Application for Federal Student Aid (FAFSA) complete it accurately and submit it on time at the correct web site, as errors can delay or prevent students from receiving aid.
  • Meet all deadlines for applying or reapplying for aid.
  • Provide any and all additional documentation, verification, corrections and/or new information requested by the Financial Aid Office, including tax returns and other personal and financial documents.
  • Read, understand and keep copies of all forms which they are asked to sign.
  • Comply with the provisions of any promissory note and all other agreements that they must sign.
  • Promptly notify the school of any change in name, address or attendance status (half time, three-quarter time or full time).
  • Understand the school’s Satisfactory Academic Progress Policy.
  • Understand the school’s refund policy and the Financial Aid Office’s Return to Title IV Refund policy.
  • Honor all copyrights and refrain from unauthorized duplication of copyrighted material.
 
Instructions for Obtaining Additional Information
Additional information can be obtained by consulting the Monroe 2-Orleans BOCES Center for Workforce Development Catalog, or by contacting the Financial Aid Office.

How to Apply for Federal Student Financial Aid

How to Apply for Federal Student Financial Aid  
This page explains the application process for student financial aid, and gives step-by-step instructions for completing your Free Application for Federal Student Aid on-line. Why not get started today?

Don’t Worry About the Financial Aid Process, We Make it Easy!
The online process makes the financial aid application process easier and faster than ever, and our experienced Financial Aid staff will guide and assist you through the entire process. Your advisor will identify the financial aid programs that will help you meet your needs and answer all of your questions.  Just call or visit the Financial Aid Office; we’re here to help!

Getting Started – Apply for an FSA ID
The beginning point for all federal financial aid starts with applying for a federal FSA ID. The FSA ID is your “electronic signature” for completing all of your financial aid documents on-line. To apply for an FSA ID create a username and password of your choice. You will be asked to confirm your e-mail address using a secure code that will be sent to you. Once you confirm your e-mail address you will be able to log into the FAFSA website using your email address. Once you have decided to pursue a career through an education at Monroe 2-Orleans BOCES, Center for Workforce Development your Email address will be needed in order to complete the next step – completing and signing the Free Application for Federal Student Aid (FAFSA) form.

The On-Line FAFSA Application
The FAFSA form can be completed quickly and easily on the Department of Education’s website located at fafsa.ed.gov. If you’d like to “do it yourself,” we’re certain you’ll find the process easy to understand. However, if you are nervous about the application, or just have questions, we are here to help. Our Financial Aid Office staff will sit down with you to help you complete the application, or answer your questions over the phone or by e-mail.

The information that you provide in the FAFSA application will help the school determine if you are eligible for a Federal Pell Grant and Federal Student/Parent Loans. When completing the FAFSA form, be sure to list Monroe 2-Orleans BOCES, Center for Workforce Development as your school choice (04117700) as this will ensure we receive your information in a timely manner.

FAFSA Application Deadline
It’s best to have your FAFSA completed at least 10 days prior to the start of classes since we cannot process any financial aid until your data is received from the federal processor.

Verification
Approximately one out of every four FAFSA applications will be chosen by the Department of Education for a review process known as verification. If your application is selected, you (and your parent if you are a dependent student) will be asked to provide copies of prior year official IRS tax transcript documentation along with other income and asset information. We will let you know if you were selected for verification and give you a list of necessary documentation.

Verification Deadline
Unfortunately, we cannot process any financial aid until all of the required documentation is submitted and reviewed. At times, this process will require us to make changes to your FAFSA data, which can add time to the processing. Therefore, it is important that you submit any documentation as soon as possible, but no later than fourteen days after we request it.  If you need more time, just stop by and speak with us about it.

Your Financial Aid “Award Letter”
Upon completion of the application and verification (if required) processes, the Financial Aid Office will prepare a financial aid “Award Letter” for you based on your eligibility and financial need as determined by your FAFSA form. Your Award Letter will list all of the aid for which you are eligible. Your advisor will also discuss timing of your financial aid payments, billing procedures and payment plan options. Please sign this award letter and return it to the Financial Aid Office as soon as possible in order for your financial aid to be processed.

We are here to help! Remember:  If you have questions, need help, or just would like more information concerning financial aid, please stop in and visit the Financial Aid Office or call us at 585-349-9100.

Student Loan Process and Counseling Requirements

If you are using student loans, there are certain electronic processes and documents you must file in order to comply with federal regulations. This page explains these processes and provides links to the appropriate federal websites.

Student Loan Counseling Requirements
Before you can borrow under the Federal Stafford Student Loan program, you must complete a requirement known as an “Entrance Interview.” This is not the kind of interview that requires a dress shirt and tie; in fact it is not really an “interview” at all.

Entrance Counseling
An “Entrance Interview” is really an on-line tool that teaches you about your rights and responsibilities as a student loan borrower. It is also referred to as “Entrance Counseling.” It will contain quiz-type questions to ensure that you understand these rights and responsibilities. Take your time, read thoroughly and answer the questions carefully.

Monroe 2-Orleans BOCES Center for Workforce Development uses the Direct Loan website to perform the on-line Entrance Counseling Process. Your results are housed with the Department of Education but are accessible to the Financial Aid Office. The Financial Aid Office is available to answer your questions before or after you start classes. So, if you are ready to get started, click this link to “start your “Entrance Counseling.” Once you arrive at the Direct Loans website, click on the “Graduate/Professional Students” tab and follow the simple instructions. You will need your FSA ID to complete the Entrance Interview.

Exit Counseling
An “Exit Counseling” is required whenever a student who received a Federal Stafford Student Loan graduates or otherwise leaves school. It is very important that you complete this process, because it teaches you about your rights and responsibilities as a student loan borrower. It will also give you help and information on how to keep your loan in good standing, even if you are having trouble making the payments.

Of course, the Financial Aid Office staff is always available to help with your student loan questions, even after you leave school. If you ever are having trouble making your payments, please contact us. We can help you to work with your loan servicer and stay out of trouble. We can probably even help you get a “deferment” or “forbearance”, which will allow you to stop making payments for a while with no penalty until you get back on your feet. Call us – we’re here to help.

Monroe 2-Orleans BOCES, Center for Workforce Development uses the Direct Loan website to perform the Exit Counseling on-line. Your results will be sent to the Financial Aid Office electronically upon your completion of the “Counseling”. So, if you are ready to get started, click on this link to start your “Exit Counseling.”  You will need your FSA ID to complete Exit Counseling.

Withdrawal, Leave of Absence, Tuition Refund and Return to Title IV (R2T4)
In the unlikely event a student needs to terminate his/her education at the Center for Workforce Development, the student may be entitled to a full or partial refund of tuition, fees, and other costs for the semester. Also, students who withdraw may lose eligibility for all or part of the financial aid already awarded to them, and that financial aid may need to be returned to the financial aid programs (Title IV) by the school and/or by the student. 

Cost of Attendance and Net-Price Calculator

Every college student (and parent of a college student) worries about costs.  Although a Center for Workforce Development education is affordable for most everyone, it is important to understand the breadth of college costs, and to make a financial plan. This page contains information about costs and to access an on-line estimator program for costs and financial aid.

Your federal Financial Aid eligibility is determined based upon a number of different factors, including the “Cost of Attendance” for your program of study. The Cost of Attendance (also known as “COA” or “student budget”) includes both direct costs (such as tuition, books, and supplies) and indirect costs (such as housing and food expenses, and the cost of getting back-and-forth to school). The federal COA is used primarily as a tool for computing eligibility for federal student aid. Your actual costs may vary depending on multiple factors (particularly the indirect costs).

The costs used in the federal cost of attendance are for one academic year or the length of the entire program — whichever is less. For most students at the Center for Workforce Development, the program equals exactly one academic year, so these time periods are identical.

Direct Costs
Your direct costs include tuition, books, and supplies. These are billed to you by the school (minus any payments you have made, estimated financial aid, or approved education loans).

Indirect Costs
Most of a student’s indirect costs are living expenses. Students would likely have these expenses whether or not they were attending school. The school will not bill students for these costs, they are simply estimates to help students plan for living costs and other and out-of-pocket expenses while attending school.

The standardized Cost of Attendance budgets at the Center for Workforce Development, are calculated annually and can be obtained by contacting the Financial Aid Office. While most students will fall into one of the standardized budgets, your individual budget may be customized to meet your specific enrollment circumstances. Your individual COA budget will be provided to you in both your school and New York State award letter after completion of your financial aid application.

Income Tax Credits for School Costs
Many students and parents are unaware of the U.S. federal income tax credits available to help families offset the cost of higher education. These tax breaks are only available to filers of U.S. Income Tax Returns, but they can go a long way to offset tuition costs for middle-income families. More information can be found on the IRS website.

If you have any questions about program costs, direct costs, indirect costs, or how your financial aid is calculated; please visit the Financial Aid Office. We’ll be happy to help you!

The Federal Net Price Calculator
The Monroe 2-Orleans BOCES, Center for Workforce Development Net Price Calculator provides access to an on-line estimator program for costs and financial aid.

CARES Act

Monroe 2-Orleans BOCES Center for Workforce Development Higher Education Emergency Relief Fund

The Federal Government established the Higher Education Emergency Relief Fund (HEERF) under the Coronavirus Aid, Relief, and Economic Stability Act (CARES) on March 27, 2020. Supplemental HEERF Funds were later authorized through the 2021 Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) and the 2021 American Rescue Plan (ARP). Monroe 2-Orleans BOCES Center for Workforce Development has been allocated HEERF funding to provide emergency grants to students experiencing financial hardship specifically due to the disruption of campus operations as a result of the COVID-19 pandemic and/or for expenses related to any component of the student's cost of attendance or for emergency costs that arise due to coronavirus.

Federal Reporting

As a recipient of HEERF emergency student grant funding, Monroe 2-Orleans BOCES Center for Workforce Development is required to report certain elements on a quarterly basis:

Federal Disclosure Reporting Chart

Below is the combined quarterly reporting summary for the HEERF Student Aid Funds made available through CARES, CRRSSA, and the ARP at Monroe 2-Orleans BOCES Center for Workforce Development.

 Student Aid Funds Required Federal Disclosures

Report Period

HEERF Reporting Elements

Total amount of HEERF funds the institution will receive or has received (combined)

Total amount of Emergency Grants distributed to students (quarterly only)

Total number of students who received an Emergency Grant (quarterly only)

Quarterly Report for June 30, 2020

 $ 500,000.00 

 $ 46,043.00 

27

Quarterly Report for Sept 30, 2020

 $ 500,000.00 

 $ 1,705.00 

1

Quarterly Report for Dec 31, 2020

 $ 500,000.00 

 $ - 

0

Quarterly Report for March 31, 2021

 $ 697,197.00 

 $ - 

0

Quarterly Report for June 30, 2021

 $ 1,043,399.00 

 $46,043.00 

57

Quarterly Report for Sept 30, 2021

 $ 1,043,399.00 

 $ -

0

Quarterly Report for Dec 31, 2021

 $ 1,043,399.00 

 $105,222.00 

179

Quarterly Report for Mar 31, 2022

 $ 1,043,399.00 

 $79,770.00 

213





Voluntary Disclosures


Report Period

Total cumulative amount of Emergency Grants distributed to students 

Total cumulative number of students who received an Emergency Grant (student count is duplicative)

Quarterly Report for June 30, 2020

 $ 46,043 

27

Quarterly Report for Sept 30, 2020

 $ 47,748 

28

Quarterly Report for Dec 31, 2020

 $ 47,748 

28

Quarterly Report for March 31, 2021

 $ 47,748 

28

Quarterly Report for June 30, 2021

 $ 93,791 

85

Quarterly Report for Sept 30, 2021

 $ 93,791 

85

Quarterly Report for Dec 31, 2021

 $ 199,013 

264

Quarterly Report for Mar 31, 2022

 $ 278,783

477


Click the HEERF Institutional Report links below to view all required institutional reporting elements. 

Additional details:

Students will be notified via e-mail, mail, and by phone with the emergency grant amount.
 Grants will not be applied toward any current balance owed on a student’s account.

What is the CARES Act?

The Coronavirus Aid, Relief and Economic Security (CARES) Act was passed by Congress and signed into law to provide economic relief from COVID-19. A section of this package is dedicated to higher education institutions. Monroe-2 BOCES, Center for Workforce Development received a total of $92,085 in aid, of which $46,043 will go directly to support students through emergency grants. These grants are intended to provide economic relief, quickly, to students who may have incurred additional expenses in the spring 2020 semester due to COVID-19 disruption of campus operations.

On May 5, 2020 Monroe-2 BOCES, Center for Workforce Development signed and returned to the Department the Certification and Agreement with the assurance that the school intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.

As of the latest report to the ED, the total amount of Emergency Financial Aid Grants available to students is $46,043 and we estimate that 27 students were eligible to receive Emergency Financial Aid Grants under Section 18004(a)(1) of the CARES Act. To date the Center for Workforce Development has distributed $47,748 in Emergency Financial Aid Grants to 28 students under Section 18004(a)(1) of the CARES Act.

What is the CRRSAA Act?

Similar to the CARES act, The Coronavirus Response and Relief Supplemental Appropriations Act was signed into law on December 27, 2020. The legislation authorized $21.2 billion in funding for higher education institutions to sustain educational programs and support students during the COVID-19 pandemic. Allocations are based on a formula that accounts for the proportion of Federal Pell Grant recipients at the institution. Monroe-2 BOCES, Center for Workforce Development received a total of $197,197, of which $46,043 will go directly to support students through emergency grants.

As of the latest report to the ED, the total amount of Emergency Financial Aid Grants available to students under CRRSAA is $46,043 and we estimate that 57 students were eligible to receive Emergency Financial Aid Grants under Section 314(a)(1) of the CRRSAA Act. To date the Center for Workforce Development has distributed $46,043 in Emergency Financial Aid Grants to 57 students under Section 314(a)(1) of the CRRSAA Act.

What is the American Rescue Plan?

The American Rescue Plan (ARP) was signed on June 25, 2021, and announced additional funding that provides a total of $100 million for the EPA to address health outcome disparities from pollution and the COVID-19 pandemic. Monroe-2 BOCES, Center for Workforce Development received a total of $346,202, of which $173,101 will go directly to support students through emergency grants.

As of the latest report to the ED, the total amount of Emergency Financial Aid Grants available to students is $173,101 and we estimate that nearly 400 students were eligible to receive Emergency Financial Aid Grants under Section 2003(a)(1) of the American Rescue Plan. To date the Center for Workforce Development has distributed $184,992 in Emergency Financial Aid Grants to 392 students under Section 2003(a)(1) of the American Rescue Plan.

Who is eligible for CARES/CRRSAA Funds
 

 Job Training students who completed a 2019/2020 FAFSA application received by the Center for Workforce Development before March 13, 2020, are eligible for this grant.

Who is eligible for ARP
 

 CWD allocated funds to Job Training students in Pell eligible programs, Job Training students in other programs, and Literacy students who completed 48 hours or more of programming between 9/1/20 - 9/1/21.

What kind of expenses can I use the emergency grant for?

The emergency grants are meant to help students pay expenses such as food, housing, course materials, technology, health care, child-care, moving costs or other expenses related to the disruption of campus operations.

When will funds be available?

Grants will be disbursed beginning in June 2020. Students will be notified via email from the Financial Aid Office of the amount and other pertinent information.

Do I have to pay this back?

No. Any funds a student receives from the CARES Act will not need to be repaid.

Does this count against my financial aid package?

No. Emergency grants from the CARES Act is not considered student financial aid under federal statute or Department of Education regulations. As such, these funds will not impact your eligibility for traditional financial aid (e.g. grants, scholarships, loans).

Is this funding considered taxable income?

No. The Internal Revenue Service (IRS) has announced that emergency grants under the CARES/CRRSAA/ARP Act(s) are qualified disaster relief payments under section 139 of the Internal Revenue Code and are not considered taxable income.

Will there be additional funding in the future?

At this point, we are only aware of the existing allocation outlined above. We will continue to monitor these funds and any future federal assistance that may benefit Center for Workforce Development students.

Tuition Assistance from Community Partners

Monroe-2 Orleans BOCES Center for Workforce Development has established relationships with a number of community organizations. These community partners may be able to provide students with tuition assistance. Additional information can be found by contacting our financial aid or admissions office.

  • Financial Aid Department: 585.349.9164
  • Admissions Department: 585.349.9105 or 9106

ACCES-VR

If you have a barrier to employment due to a variety of reasons such as a long term disability, contact ACCES-VR to find out if you are eligible for grant money that can cover the cost of tuition.

  • ACCES-VR Rochester Office: 585.238.2900
  • ACCES-VR toll free: 888.652.7062

One-Stop Career Centers

One-Stop Career Centers
Full or partial tuition assistance may be available through local county one-stop career centers. Contact your local office or call 866.674.4560 for assistance.

Veterans Educational Benefits Program

Veterans Educational Benefits Programs
Monroe 2-Orleans BOCES Center for Workforce Development proudly supports our men and women in uniform and wishes to say “Thank You” for your service and commitment to our great nation.

Veterans of the U.S. Armed Services may be eligible for educational benefits from the U.S. Department of Veterans Affairs (VA). This page provides a link to the VA’s on-line application portal. If you are a veteran, or related to a veteran, contact the local Veteran’s Outreach Center to find out if you qualify for benefits. Veteran’s Outreach Center, 585.546.1081

Learn more about programs and options through Veterans Outwards Bound at RIT.

Veterans Educational Benefits
Veterans of the Armed Services are generally eligible for educational benefits from the U.S. Department of Veterans Affairs (VA). The VA pays some benefits directly to the veteran/student, and some to the school, depending upon which program the veteran/student participates in. The veteran/student must apply for benefits directly with the VA, and the Center for Workforce Development will certify the student’s enrollment and academic progress to the VA. The VA makes monthly payments to the student or school as appropriate based upon that certification.

Veterans with a service-connected disability and children/dependents of veterans who were disabled or killed in the line of duty may be eligible for even more generous benefits.

For more information about VA educational benefits, please contact the Department of Veterans Affairs at 1-888-GI BILL-1 (1-888-442-4551) or visit their website at: VA Educational Benefits.

Rochester Area Community Foundation

Rochester Area Community Foundation    
The Rochester Area Community Foundation is an organization that houses many sources of scholarship for a variety of classes. You can use their website to investigate if you are eligible to apply for any of the scholarships offered: https://www.racf.org/

There may be other available funding sources not listed. Call for more details. 585.271.4100.